If permitted by your PlusPortals administrator, you can schedule online meetings with students and/or parents. (For details, see Online Meetings in TeacherPlus Portal.)

Important: You will only see the Online Meetings panel if your PlusPortals administrator has enabled it.

Follow these steps to schedule an online meeting:

  1. On the Home tab, click Classes, and then click the class you want to schedule the meeting for.

  2. Scroll down to the Online Meetings panel.

  3. Click Add and do one of the following:

    • Select Microsoft Teams when using a Microsoft Teams meeting link.
    • Select Custom Links when using a meeting link from any other online meeting service.

      Note: If you select Microsoft Teams, you are prompted to sign in to your Microsoft account and accept Microsoft permissions.

    The Online Meeting dialog box opens.

    Note: The Online Meetings dialog box differs slightly for Microsoft Meetings links and custom links. Both dialog boxes are described in the diagram and table below.

    Online Meeting Dialog Box
    A

    Type a title for the meeting.

    B

    Type a meeting description.

    C

    Type a start and end date for the meeting, or click to select a start and end date.
    Type a start and end time, or click to select a start and end time.

    D

    Select the check boxes for the sections you want to invite to the meeting.

    E

    Select the relevant check box to invite Students and/or their Parents to the meeting.

    Note: Your PlusPortals Administrator controls your ability to see these options.

    F

    Invite specific students and/or their parents to the meeting by following these steps:

    1. Click Students.

      The Select Students dialog box opens.

    2. Select the check boxes for the students and/or parents you want to invite.

      Note: If you selected the Students and the Parents check boxes (see E), the students you select in the Select Students dialog box and their parents are invited to the meeting.

      If you selected only the Students check box, only the students you select are invited.

      If you selected only the Parents check box, only the parents of the students you select are invited.

    3. Click OK.
    G

    For custom links only: Type or paste the meeting link.

    H

    In the Repeat drop-down list, select how often you want the meeting to repeat. By default, the repeat frequency is set to Never, but you can set the meeting to repeat Daily, Weekly, or Monthly.
    Depending on the option you select, additional settings display below the Repeat drop-down list.

    Daily Settings
    If you click Daily, follow these steps:

      1. Next to Repeat every, enter the repeat frequency (in days) or use   to select a number.
      2. Select when you want the meeting to stop occurring by clicking one of the following options:
        • To schedule the meeting indefinitely, click Never.
        • To schedule the meeting for a specific number of times, click After, and then enter the number of occurrences or use   to select a number.
        • To end the meeting on a specific date, click On, and then type a date, or click   to select a date.

    Weekly Settings

    If you click Weekly, follow these steps:

      1. Next to Repeat every, enter the repeat frequency (in weeks) or use   to select a number.
      2. Next to Repeat on, select the check boxes for the days of the week you want the meeting to repeat.
      3. Select when you want the meeting to stop occurring by clicking one of the following options:
        • To schedule the meeting indefinitely, click Never.
        • To schedule the meeting for a specific number of times, click After, and then enter the number of occurrences or use   to select a number.
        • To end the meeting on a specific date, click On, and then type a date, or click   to select a date.

    Monthly Settings

    If you click Monthly, follow these steps:

      1. Next to Repeat every, enter the repeat frequency (in months) or use   to select a number.
      2. Next to Repeat on, select the check boxes for the days of the month you want the meeting to repeat.
      3. Select when you want the meeting to stop occurring by clicking one of the following options:
        • To schedule the meeting indefinitely, click Never.
        • To schedule the meeting for a specific number of times, click After, and then enter the number of occurrences or use   to select a number.
        • To end the meeting on a specific date, click On, and then type a date, or click   to select a date.
    I

    Select the check box to send an email reminder to students and/or parents.

  4. Click Schedule Meeting.

    Note: If you selected the Send E-Mail Notification check box, the Send E-Mail Notification dialog box opens.

    Follow these steps to send the email notification:

    1. Select the relevant check boxes to e-mail parents and/or students. (Your PlusPortals Administrator controls your ability to see these check boxes.)
    2. Optional: Edit the default mail message, using the text editor to format the message and add hyperlinks, images, and tables.
    3. Click Send.

    A dialog box may confirm that the meeting has been scheduled.

  5. Click OK.

    The meeting appears on the Online Meetings panel.

 
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