Add an Annotation to a Grade

Adding an annotation to a grade is a quick way to note any special circumstances regarding the score, such as for an assignment turned in late. You can either add annotations from a predefined list (such as "Great Work," "Incomplete Work," or "Turned in Late") or enter custom annotations of your own. Score annotations are visible to parents and students on PlusPortals.

Select an Annotation from a Predefined List

  1. Right-click any score cell, and then click Advanced Annotation Entry.
  2. On the Advanced Annotation Entry dialog box, do one of the following:
    • Double-click an Annotations cell corresponding to a student, and then double-click a predefined annotation on the right side.
    • Click an Annotations cell for a student, click an annotation, and then click Left Arrow Icon.

    Select a Predefined Annotation

  3. Repeat step 2 to add more annotations to scores.
  4. Use the Delete column to remove unwanted annotations you've applied. You can also delete an annotation by right-clicking it, and then clicking Remove Annotation. The delete feature doesn't permanently delete the annotation, but it simply removes the annotation from the grade.
  5. Click Done at the upper-right corner when finished.

    Although only the annotation code appears beside the score, the full annotation is visible on progress reports as well as to parents and students on PlusPortals (if your school has the Portal).

Hover over the annotation code to view its full details.

Preview Predefined Annotation

Add Your Own Predefined Annotation

If enabled by your TeacherPlus administrator, you can add annotation codes of your own, which only you can use.

  1. Right-click a score cell, and then click Advanced Annotation Entry.

    Select Advanced Annotation Entry

  2. On the right side of the Advanced Annotation Entry dialog box, review the list of all annotations to make sure the annotation you want to create doesn't already exist.
  3. Click Add Annotation to the List at the bottom.
  4. In the Score Annotations dialog box, type a code for the annotation, type the details of the annotation, and then click Save.

    Enter Custom Annotation

  5. To add more annotations, click Add Annotation, and repeat step 4.
  6. You can delete any unwanted annotations in the Delete column.
  7. Click OK when you're done adding annotations.

    You custom annotation is added to the list of predefined annotations on the Advanced Annotation Entry dialog box.

Quickly Enter a Predefined Annotation Using the Keyboard

  1. Enable Annotation Mode in either of two ways:

    • Under the Gradebooks menu, click Annotation Mode Buttom.

    • Right-click a score cell, and then click Enable Annotation Mode.

    The Annotation Mode button turns green when the mode is on, and the button turns orange when the mode is off. Hovering over the Annotation Mode button also display its status.

  2. Double-click a score cell corresponding to a student to place the cursor in the cell.
  3. Begin typing the keyword associated with the annotation to match existing predefined annotations, which you can then choose from.

    As you begin typing, a search filter automatically appears and begins matching the letters you've typed with the record of predefined annotations. The more letters you enter, the further the list of annotations is filtered. For example, if you type the letter "l," the filter presents you with all annotations that begin with that letter, but if you type the word "late," only annotations matching that word appear.

    Annotation Filter

    If the text you've entered doesn't match any annotations, and you press the Enter key, the annotation will not be saved. A warning message appears subsequently.

  4. Click the desired annotation from the list, and press Enter.

    When you press Enter and complete adding the annotation, Annotation Mode skips to the next score cell.

    Scores can only be entered or modified when Annotation Mode is disabled. When you're done entering annotations, disable Annotation Mode by clicking Annotation Mode.

Enter a Custom Annotation Using Free-Form

The Free-Form Annotation feature enables you to type an annotation of up to 200 characters. This mode must be enabled by your TeacherPlus administrator.

  1. Right-click any score cell, and then click Advanced Annotation Entry.
  2. In the Advanced Annotation Entry dialog box, right-click an Annotations cell corresponding to a student, and then click Enter Free-Form Annotation.

    Enter Free-Form Annotation

  3. Type the desired annotation, and then click OK.

  4. Hover over the annotation to preview its full details.

    Preview Free-Form Annotation

The Advanced Annotation Entry dialog box can also be used to enter predefined annotations and to add predefined annotations of your own.

This topic was last updated on February 15, 2019.


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