Teacher Evaluator: SuperUser FAQ

There are four account types you can create, each with different levels of permission: Teacher, Group Head, Administrator, and Custom.

To create a new account, do the following:

1. Click/tap Accounts on the navigation bar, and then click/tap Create New Account.
   
2. Click/tap an account type.
3. Enter the account holder's first and last name and the email address the person will use to log in to the account. For example, if creating an account for a teacher, enter the teacher's first and last name as well as email.
4. In the Unique ID box, do one of the following:
   • If you're an AdminPlus customer, enter the AdminPlus Unique ID of the person for whom the account is being created.

     The Unique ID allows evaluations to be sent from Teacher Evaluator to the corresponding teacher's portfolio in AdminPlus. To find a person's Unique ID, refer to system field 305 in AdminPlus.

   • If you're not an AdminPlus customer, enter any identification value for the account being created.

     This field can also be left blank.

5. In the All Schools area, click/tap the school(s) to be associated with the account.
   
6. In the All Groups area, click/tap the group(s) the account is part of (for example, the English department).
   
7. If the account being created is for a teacher, select the User is Teacher check box.
8. Click/tap .

To view a list of all accounts created, click/tap Account List at the upper-right corner.

You can edit a person's permissions for evaluating other people on the person's account page.

Use caution when editing permissions to avoid unintended side effects.

1. Click/tap Accounts on the navigation bar, and then click/tap View All Accounts.
   
2. Locate the account, and click/tap the person's name in the Name column to access his or her account page.
3. Click/tap Edit Permissions at the bottom of the left column where the account holder's name is displayed.
   
4. Do one of the following:
   • To edit whom the user can evaluate, click/tap the This user can evaluate tab.
   • To edit who can evaluate the user, click/tap the Who can evaluate this user tab.
5. Do one of the following:
• Click/tap , and then double-click/tap a school (or schools) in the Cannot evaluate column to select the school(s).
  

  When a school has been selected, it moves from the Cannot evaluate column to the Can evaluate column. To deselect a school, double-click/tap the school in the Can evaluate column.

• Click/tap , and then double-click/tap a department (or departments) in the Cannot evaluate column to select the department(s).
• Click/tap , and double-click/tap a user name in the Cannot evaluate column to select the user.

When editing evaluation permissions for an existing account, you can only select from the schools and departments (and the users belonging to them) that were originally selected for the account when it was created.

You can easily batch create accounts for both teachers and staff members by importing data from a spreadsheet program, such as Microsoft Excel or Apple Numbers. All accounts created in batch have basic teacher permissions. Therefore, you must set specific permissions for each account individually.

1. Click/tap Accounts on the navigation bar, and then click/tap Batch Create.
   
2. On the Import Staff Data page, select each type of information field to be imported for the accounts by clicking/tapping the Yes option.
   

   The following categories are required: First name, Last name, Email, and School name.

   Each field category listed on the Import Staff Data page that you wish to import must represent a vertical column in your account spreadsheet. As a result, make sure the order of the columns in your spreadsheet matches the order displayed on the import page.

3. To exclude a field category from the import process, click the No option corresponding to the category.
4.  Do one of the following:
   • If your account list includes both teachers and staff members, click/tap the Yes option for Teacher.

     In your account spreadsheet, make sure to designate a Teacher column, which will be used to indicate whether the account is or isn't a teacher account. If an account is for a teacher, enter the letter "Y" for the account; otherwise, enter the letter "N."

   • If your account list doesn't include any teachers, click/tap the No option for Teacher.
5. If you want to import Unique ID, click/tap the Yes option for Unique ID, and keep in mind the following:

   • If your school owns AdminPlus, a person's Unique ID can be found in the system field 305 of AdminPlus.

   • If your school doesn't own AdminPlus, you may use any identification value for Unique ID.
6. Click/tap an import format from the Import Type list, and click .

7. On the Import Data page, copy the raw data from your .csv or .tsv file (excluding column labels), paste it in the text box, and click/tap Next.
   
8. On the Confirm Data page, review the imported information, and then click/tap to finalize the import process.
   

   If any information needs to be corrected, paste the revised information in the text box, and click/tap . After verifying that the new information is accurate, click/tap .

Accounts can be deactivated and activated at any time, but they cannot be permanently deleted. Deactivating an account instead of deleting it enables you to print evaluation reports for any former faculty or staff member if needed in the future.

When deactivating a user account, keep in mind the following:

• The user won't be able to log in anymore.
• Evaluations on the user will disappear from the evaluation list.
• Evaluations cannot be created for deactivated users.
• The person's performance won't be factored into any reports or statistical data for the school (including data for when the person was still an active staff member).

To deactivate an account, do the following:

1. Click/tap Accounts on the navigation bar, and then click/tap View All Accounts.
   
2. In the Name column, find the account to be deactivated, and then click/tap in the Options column to deactivate the account.
   
3. To reactivate the account, click/tap in the Options column corresponding to the account.