Batch Delete Database Information

The Batch Entry feature allows you to delete database information for multiple students or staff members at the same time. For example, you can delete the room number in the Homeroom field for all 2nd grade students.

  1. On the AdminPlus Home screen, click Batch Icon to access Batch Functions.

    Batch Feature

    You can also press F2 to access Batch Functions.

  2. In the Batch Functions dialog box, click 2. Erase all data in one or more fields, and then click Next.
  3. In the Erase Fields: Demographics dialog box, choose to batch delete data for students in a specific Grade number, students in All grades, or Staff members, and then click Next.

  4. In the Erasing Fields For dialog box, click the field you want to batch delete data for, and then click Tag [F7]. Repeat this step for each field you want to edit.

    The words Erase All Data In This Field appear in the text box for the field(s) you've chosen.

    Erase Fields with Tag

  5. For Include Which [Students/Staff], choose to batch delete data for Active Only, Inactive Only, or both Active & Inactive students or staff members. Then click Accept [F10].

    Include Active or Inactive Students or Staff Members

  6. Click Accept [F10], and then click Yes to confirm the warning message.

    Batch Erase Warning

  7. In the Batch Entry dialog box, choose to batch delete data for Individual members/groups or for All members of the student or staff category you selected in step 3, and then click Next.
  8. If you clicked Individual members/groups, do either of the following:
    • Click Lookup [F6], hold the Ctrl key while you click the individuals you want to batch delete data for, and then click Select.

      or

    • Click Load Group, click the group you want to batch delete data for, and then click Select.
  9. Click Accept [F10] to complete the batch deletion.



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