Create and Schedule a Backup

Backing up your information secures your data in case of an emergency. Using the AdminPlus Backup feature, you can save data to your computer and schedule automatic backups to occur at regular intervals.

Create a Backup

  1. Make sure that all AdminPlus users are logged out of the system to prevent errors.
  2. On the toolbar, click Tools > Backup & Restore.
  3. Click Backup.
  4. In the Administrator’s Plus Backup dialog box, configure the following specifications:
  5. Backup Dialog Box

      Administrator's Plus Backup Specifications
    A Select Administrator's Plus RS4 Folder: Browse your computer, and then click your RS4 folder.
    B

    Destination Folder: Browse your computer, and then click the location you want to store your backup data.

    It's recommended that you choose a location other than your RS4 folder to store your backup data. This enables you to recover data in the event of a disaster. For example, if your server fails, and you've stored your backup files on the server that is destroyed, you won't be able to recover your data.

    C

    Select Backup Type: Do one of the following:

    • Click School Year to back up data from a specific school year. If you choose School Year, complete the steps in rows D, E, and F below.
    • Click Users to back up AdminPlus user data.
    • Click Entire RS4 Folder to back up your entire AdminPlus database, all school years, and all users.
    D Select School: If you chose School Year for your backup type, click your school name.
    E Select Year: If you chose School year for your backup type, click the school year that you want to back up.
    F

    Select Items To Include In The Backup: If you chose School Year for your backup type, select the check boxes next to the items you want to include in the backup.

    The more items you include, the longer it will take to complete the backup. Pictures, for example, may not always be necessary to back up.

  6. To save these specifications for a future backup, click Save Template, enter a name for the template, and then click Save.

    Save Backup Template

  7. Click Begin Backup.

    If the backup completes successfully, the Backup Complete message appears.

    Backup Complete Message

    When you click OK, a Notepad document appears with various notifications and a message saying, “Backup Complete!” You may close this window. If the backup is unsuccessful, a Notepad document appears with notifications of any errors that occurred during the backup process.

    Contact Technical Support at 800-882-2994 or to resolve issues if the backup is unsuccessful.

Schedule an Automatic Backup

It's recommended that you schedule frequent backups for both the current and scheduling years. It’s also recommended that you back up the entire RS4 file occasionally to secure your data in case of an emergency. Your computer must be on when your backup is scheduled to occur.

  1. On the toolbar, click Tools > Backup & Restore.
  2. Click Backup.
  3. In the Administrator’s Plus Backup dialog box, select a saved template from the Current Backup Template drop-down list, or configure the following specifications:
  4. Backup Dialog Box

      Administrator's Plus Backup Specifications
    A Select Administrator's Plus RS4 Folder: Browse your computer, and then click your RS4 folder.
    B

    Destination Folder: Browse your computer, and then click the location you want to store your backup files.

    It's recommended that you choose a location other than your RS4 folder to store your backup data. This enables you to recover data in the event of a disaster. For example, if your server fails, and you've stored your backup files on the server that is destroyed, you won't be able to recover your data.

    C

    Select Backup Type: Do one of the following:

    • Click School Year to back up data from a specific school year. If you choose School Year, complete the steps in rows D, E, and F below.
    • Click Users to back up AdminPlus user data.
    • Click Entire RS4 Folder to back up your entire AdminPlus database, all school years, and all users.
    D Select School: If you chose School Year for your backup type, click your school name.
    E Select Year: If you chose School year for your backup type, click the school year that you want to back up.
    F

    Select Items To Include In The Backup: If you chose School Year for your backup type, select the check boxes next to the items you want to include in the backup.

    The more items you include, the longer it will take to complete the backup. Pictures, for example, may not always be necessary to back up.

  5. To save these specifications for a future backup, click Save Template, enter a name for the template, and then click Save.
  6. Click Schedule Backup.
  7. Enter a new task name for the scheduled backup in the New Scheduled Task Name dialog box, and then click OK.

    New Scheduled Task Name

  8. Navigate the tabs in the Properties dialog box to customize your scheduled backup settings, and then click OK.

    Backup Properties Dialog Box

This topic was last updated on February 08, 2019.


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