Transfer Database Data

If you created the new year before the current school year ended, you'll need to complete a database transfer. This process transfers demographic information and verification statuses to the new year.

Note: You can skip this process if you've completed the report cards transfer and selected Yes in the Transfer Data Base Info field of the Specifications dialog box.

Prerequisites

Before you complete a database transfer, you must have completed the following tasks:

• Create and Schedule a Backup
• Create a New Year and Promote Students
• Transfer Report Cards Data

Database Transfer

To complete a database transfer, do the following:

1. Make sure that all AdminPlus users are logged out of the system.
2. In Data Base, click Transfer.
3. Once you're certain that no other users are logged into AdminPlus, click Yes  to confirm the Network Warning  message.

4. In the Specifications  dialog box, configure the following settings:

   

   Specifications for Database Transfer
   1. Source Folder	Select the current school year.
   2. Transfer Students/Staff	Click one of the following: Click Students to transfer grades, contact information, and class schedule information. Click Staff to transfer contact information and class schedule information.
   4. Destination Folder	Select the new school year.
   5. Transfer Data Base Info	Do one of the following: Click Yes to transfer and overwrite any demographic information in the destination year, and then select which fields you want to transfer. Click No to skip the database information transfer process. Note: Consult your school administrators about the database transfer before overwriting data in the destination year.
   6. Transfer Verification Status and Date	Do one of the following: Click Yes  to transfer the verification status and date for all demographic information. Click No  to skip the verification status and date transfer process.

5. Click Done.
6. Click 1. Begin Transfer, and click Next.
   After the transfer completes, a report appears showing a list of data that did not transfer successfully. If a student’s information didn't transfer that needs to be transferred, click  2. Individual student override.