When viewing a user group, you can send an e-mail with login credentials to a particular user or all of the users belonging to the group. The e-mail template can be customized, and we recommend that you do so prior to sending users their login credentials.

Customize the E-Mail Template

  1. On the navigation bar, click  Setup    E-Mail Setup.
  2. In the  E-Mail Template  drop-down list, click the template you want.
  3. Next to  Subject, type the subject of your email.
  4. Customize the Message Body of the e-mail to suit your school's preferences.

    Note: In the Available Macros box, located to the right of the Message B ody, you'll find preset variables in brackets that you can copy and paste into the body of your e-mail template. The macros are automatically filled with your school's PlusPortals information when the e-mail is sent. For example, the [school.namemacro is automatically substituted with your school's name. To simplify the customization process, we recommend you don't make any changes to the macros found in the default e-mail template.

  5. Click  Save.

    Example

    Sample E-Mail Template

    Sample Login Credentials E-Mail

Send Login Credentials to Users

  1. On the navigation bar, click  Manage Accounts.
  2. Click the user group you want to send login credentials to (Parents,  Students,  Teachers, or  Admin).
  3. Optional: Select the check boxes next to the users you want to send credentials to.
  4. In the  Select E-Mail Template  drop-down list, click the  Login Credentials  template.
  5. Click the  E-Mail / Print Login Details  drop-down list, and then click either  E-Mail Login Details  or  Print Login Details.

  6. In the  Select Criteria  dialog box, do one of the following, and then click  Next:

    TaskAction

    Add all users from a user group to the recipient list.

    (available for all user groups)

    Click  All [users].

    Add all students without e-mail addresses to the recipient list.

    (available for students when you click  Print Login Details)

    Click  All students who do not have an e-mail address.

    Add all students or parents from a selected grade level to the recipient list.

    (available for students or parents)

    Click  [Students/Parents] by grade level.

    Add all students from the selected homeroom(s) to the recipient list.

    (available for students)

    Click  Students by homeroom.

    Add selected members of a user group to the recipient list.

    (available for all user groups)

    Click  Specific [users].

    Add users you selected on the  [User Group]  tab (if you selected any).

    (available for all user groups)

    Click  [Users] previously selected on the Manage Accounts screen.

  7. In the Select Recipients dialog box, verify the selected users, and then click Next.

    Tip: Using this dialog box, you can edit the recipient list after selecting users by criteria. Clear the Show only non-activated accounts check box at the top of the dialog box to view users with activated accounts.

  8. In the  Login Details Preview  dialog box, verify the e-mail subject and body, and then click  Continue.

    The login details are e-mailed, or, if you're printing them, they appear in the print-preview document viewer.

 
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